Gemstone Honors Program
team room interior

Gemstone Room Request Process and Reservations

Gemstone Room Request

The Gemstone Room Request process is primarily designed to support the academic and social activities for Gemstone Honors Program students, faculty and staff.

Among the types of spaces to be reserved are Ellicott 0108 (shared space with University Honors), Ellicott 0100A, Ellicott 0100B, Ellicott 0100D (virtual meeting capacity), and Ellicott FishBowl 0102. Each room comes with a standard setup with the exception of ELL 0100D. In most cases, your request will be reviewed within 48-72 hours.

You will receive an email letting you know that your request is being processed and you will be notified of whether your request has been approved due to space availability. While there may be a demand for meeting rooms in Ellicott, Gemstone will honor approval depending on availability at the time of request.

Gemstone rooms will be open from 8 a.m. - 4:30 p.m. Monday through Friday. Rooms are NOT open during the weekend. If a room is not in use by a GEMS class or a team, Gemstone students may study in this space. Food and beverages are allowed in the rooms. Failure to discard any food or drink or clean tables after use will result in loss of Gemstone room privileges.

Before leaving a room, please do the following:

  • Return all furniture to its original arrangement
  • Place all trash in the garbage can
  • Wipe down tables, if necessary
  • Clean off white boards

If trash is left in the room or if the space is vandalized, the pertinent student group (team, GSC committee, etc.) will be charged for any necessary cleaning or repair. Vandalism of posters, displays, equipment, signs, and other materials will result in a loss of Gemstone room privileges. Ellicott Hall is a smoke-free building; therefore smoking in the Gemstone space is prohibited.

How to Reserve a Gemstone Room

In order to reserve a Gemstone room, please send an e-mail request at least three days in advance with the following information to the Gemstone Assistant Director for Operations at

  • Name
  • Date and Time
  • How long you need the room
  • How many people need to be seated in the room
  • Purpose

The Gemstone Assistant Director for Operations will reply to all requests with a room confirmation and instructions for key pick up and return. Please note that reservations are available on a first come, first serve basis.

To reserve a room/space in Ellicott Hall, click here.